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I hereby give notice that as previously arranged, the Meeting of the Parish Council will be held on Wednesday 17th July 2013 in the Village Hall, Hilton


The Public and Press are cordially invited to be present.


All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out below.

Gail Stoehr, Clerk 11/07/13


  1. Election of Chairman and Vice-Chairman and to receive the Chairman’s declaration of office
  2. To receive and apologies for absence and any declarations of interest Comments and observations from members of the public and to receive reports from the County & District Councillors (NB Comments from the public should be relevant to items on this agenda only)
  3. Confirmation of the accuracy of the minutes of the last meeting of the Council and to receive and note minutes of and/or to determine recommendations made by committees.
  4. Review of delegation arrangements to committees, sub-committees, employees and other local authorities.
  5. Review of the terms of references for committees.
  6. Receipt of nominations to existing committees.
  7. Appointment of any new committees, confirmation of the terms of reference, the number of members (including, if appropriate, substitute councillors) and receipt of nominations to them.
  8. Review and adoption of appropriate standing orders and financial regulations.
  9. Review of arrangements, including any charters, with other local authorities and review of contributions made to expenditure incurred by other local authorities.
  10. Review of representation on or work with external bodies and arrangements for reporting back.
  11. Review of inventory of land and assets including buildings and office equipment.
  12. Review and confirmation of arrangements for insurance cover in respect of all insured risks.
  13. Review of the Council’s and/or employees’ memberships of other bodies.
  14. Establishing or reviewing the Council’s Policies and complaints procedure.
  15. Establishing or reviewing the Council’s procedures for handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998.
  16. Establishing or reviewing the Council’s policy for dealing with the press/media
  17. Setting the dates, times and place of ordinary meetings of the full Council for the year ahead.
  18. Matters arising and carried forward from the last meetings for discussion/decision 
    1. To appoint Bank signatories and update the mandate/s
  19. To consider any Correspondence / communications received requiring decision or action 
    1. Dead horse chestnut tree on the Public Open Space in Tithe Close – to consider quote for removal and replanting
    2. Cambs County Council Minor Improvements Scheme - notification of successful bid for a crossing on Potton Road and to consider the Parish Council’s contribution to the scheme
    3. Resident’s request that the Parish Council considers the removal of PC21 & PC22 Streetlights in Grove End
  20. To consider and decide upon planning applications, planning related correspondence and tree works applications received
  21. To consider and decide upon matters relating to finance and risk assessment
    1. To receive the financial report and approve the payment of bills
    2. Annual Audit for the financial year ending 31 March 2013
      1. To consider the Internal Auditor’s report
      2. Approval of Accounts and completion of the Annual Governance Statement FY 2013
    3. To consider any quotes for urgent work required because of risk
  22. Closure of meeting

Mrs Gail Stoehr, Clerk to Hilton Parish Council
30 West Drive, Highfields Caldecote, Cambridge, CB23 7NY
Tel & Fax: 01954 210241 Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Last Updated on Friday, 12 July 2013 14:47